How do You Encrypt Your Email? Best Email Security Tips

Email security goes well beyond phishing. Secure email addresses are also necessary against threats such as spyware, ransomware and hacks of your mail system. Get started to know why you need to worry about your email security during email security e-mail threats and malicious email attacks. How can I block and protect a recipient’s email without blocking it to another server? 

Why email encryption?

It makes sense. Most of the time, when you send an email, the information found there can be easily viewed by other people. This is because the content is not only sent in plain text, it is also stored on your hard drive, on the recipients’ hard drives, and on the drives of both of your mail servers in plain text.

The only way to protect personal information sent by email from unauthorized access is by sending encrypted email. By encrypting your email, you prevent unauthorized users from parsing the content inside.

Why is email encryption important?

What are the benefits of compliance? In the event of a breach of data security, despite the presence of encryption, the data collector is not liable for damages resulting from the breach. If this is not sufficient for compliance, then it may be due to non-compliance.

If there is reason to believe that unauthorized access or disclosure of personal information has occurred, the data collector should notify the owners of the compromised information as soon as possible. 

Owners must be notified by written, electronic or any of the prescribed alternative means of notification, namely:

   –  through a prominent post on the data collector’s website (if available), or

   –  through national media

This alone can be very destructive. Even if a data collector can afford to spend on notifications, they won’t be able to recover from the bad ads that are likely to come up.

How do you encrypt your email?

How do you encrypt your email

When the time comes to encrypt your email, you can purchase, install, and configure one of the dozens of software or hardware solutions on the market. 

But sending secure email doesn’t have to be expensive or complicated. There are secure email encryption services that are very easy to use without having to install, configure or maintain anything. You can try this free email encryption service and start sending secure messages in minutes.

How do I Encrypt Email (Android)?

Out of 83 percent of US adults who own a mobile phone, more than a third own a smartphone, according to news reports from CNN. As smartphones become more popular, they will attract unwanted attention from hackers and cybercriminals.

Unlike conventional cell phones, which can only make voice calls, a smartphone combines the functions of a Personal Digital Assistant (PDA) and a mobile phone. Modern models are more powerful and feature-rich, and can also be used as portable media players, camera phones, GPS navigation, Wi-Fi and more. 

Smartphones are usually loaded with various applications and are used to browse the web, send emails, and make online transactions. Unfortunately, as the utility increases, so does the security threat.

In the past, hackers did not pay much attention to mobile devices because mobile phones have not traditionally been used to send and receive private messages or store sensitive data. The ability to transfer and store large amounts of personal information makes smartphones a target for cybercriminals.

While smartphones come with advanced features, many lack apps to encrypt data, especially on an SD card. This is a significant risk for users who transfer or store their sensitive data on unencrypted SD cards. 

Using an online email encryption service is an easy and fast way to send secure emails for free without downloading software or using encryption keys, and it works on any email client or device with an Internet connection.

In addition, if your smartphone is ever lost or stolen, use the remote wipe service to remotely erase all your data, including email, contacts, texts and documents, from your phone, thus keeping that information safe from prying hands. 

For example, Lookout Mobile Security lets you wipe your device over the Internet and track your lost device with GPS, back up your data wirelessly, and even scan for viruses. 

Its basic version is free, but you’ll have to pay for a premium account to enable advanced features like remote wipe ($ 3 / month or $ 30 / year). Lookout works with: Android, BlackBerry and Windows Phone 7.

Smartphones store important confidential data, so security measures need to be strengthened to prevent theft or loss of sensitive confidential information. 

Make sure you use email encryption to send encrypted emails and a remote wipe service to remotely lock your phone, erase its data, or find it if your beloved smartphone is lost or stolen.

E-mail security tips & strategies

Since much of our daily activities are spent online, passwords are the keys to your digital life. They safeguard everything from email accounts to our favorite shopping sites and even to our bank accounts. 

And with all our various online accounts, we can have dozens of different sites that require passwords we have to remember. In order to protect your data and yourself against cybercrime, it is critical to use strong and unique passwords for each site. 

Amazingly, according to the book “Perfect Password: Selection, Protection, Authentication”, about 50% of passwords are “based on names of a family member, spouse, partner, or a pet”. To make matters worse, the majority of people use the exact same password for all their online accounts. This can be a costly mistake. 

All it takes is one hacker and one weakly protected site and your key to all your online accounts, including email and financial accounts, is exposed to identity theft and fraud. Email is the leading component that criminals use in order to steal sensitive data since it is the easiest entry point for access to confidential data. 

Even if you are careful with your computer security, your email address can be hacked or stolen if a third party where you were using the same password for multiple accounts is compromised. If hackers gain access to your email, they could potentially gain access to all your other accounts. 

In addition to using email encryption to send encrypted messages, having strong unique passwords is critical to email security.

If there are lessons to be learned from the recent data breaches, it’s the value of email security and having strong and unique passwords. 

For example, after the hacker group LulzSec hacked into the websites of the CIA, PBS and Sony, it posted the email addresses and passwords of 62,000 compromised accounts on the Internet for the world to see and it was revealed that most victims used email passwords that were easy to crack such as “coffeecup,” and “kindle.”  

Keep in mind that cyber criminals use sophisticated tools that can easily decipher passwords and can predict commonly used words. The ideal password should be long, unintelligible and nearly impossible to predict. 

However, strong passwords are hard to remember, which is why so many people end up with easy ones or reuse the same password for multiple accounts.

 Here are some email security tips and how to pick a password that’s hard to hack:

  •     An ideal password is long and has letters, punctuation, symbols, and numbers–the greater the variety of characters in your password, the better.
  •     Use mnemonics. Pick a personal sentence and take the first letter of every word to create a password and add a number or special character for extra security.
  •     If you need password ideas, try using a random password generator that you can find by doing an Internet search.
  •     Avoid creating passwords using simple words or common phrases, misspellings, and abbreviations. Also avoid sequences or repeated characters (i.e. 12345678, 222222, abcdefg, adjacent letters on your keyboard (qwerty), or personal information (i.e. name, birthday, address, driver’s license).
  •     The easiest way to manage your passwords is to write them down and keep them in a secure place.
  •     If you can’t remember passwords and don’t like having to document every password, use password-managing software such as LastPass that encrypts and stores all your passwords. Some will automatically plug in your password at the appropriate sites and they’re usually free or charge a small monthly fee.
  •     Try measuring your password strength using this useful Microsoft test.

Again, make sure you create a strong and unique password for every online account, especially for bank accounts and sites that store your credit card information and change passwords every few months. 

Having email security and using strong and unique passwords are important protections to help you have secure emails and transactions. 

We are all creatures of habit and it would be much easier to use the same simple password with every account but just think if your password was compromised – how much information could a hacker steal from you and all the malicious things they can do with your personal data.

Quick and easy email security tips for business

Many people think that only government agencies and organizations dealing with highly classified data use email encryption. 

While it is true that many government agencies and the military use email encryption to protect sensitive data from competitors and enemies of the state, email encryption is widely used by companies in many industries, as well as individuals looking to protect their privacy and confidential information.

We live in the “information age,” where business communications and transactions are increasingly online and data is a leading commodity. This is why many companies are investing in resources and technology to maximize the protection of sensitive data. 

With all the data breaches happening around the world, many industries are now using email encryption to protect themselves and their customers.

In addition to the military, there are many private enterprises working on defense and other secret programs for the government. These businesses typically deal with multi-million-dollar contracts and use encryption and archiving software to protect their messages and trade secrets. 

A defense company that does not use email encryption and archiving software could go bankrupt or face legal action if trade secrets and classified information fall into the wrong hands.

Chances are, your favorite restaurants have their own secret recipes that they want to keep secret. We’ve all heard that KFC Fried Chicken is made with 11 top secret herbs and spices, and they go above and beyond to protect their secret recipe. 

Many food companies use software to encrypt messages as well as their top-secret formulas and recipes. Imagine the losses these companies would incur if their secret recipes were revealed and their competitors could copy and sell the same delicious products, perhaps at a lower price?

In addition, commercial and financial professionals such as lawyers, financial advisors, banks, brokerage firms, accountants, educators, and healthcare providers all have ethical and fiduciary responsibilities to maintain the confidentiality of their clients’ personal information. 

In fact, the federal and state governments have adopted legislative measures (HIPAA, SOX, GLBA) that require these industries to protect the confidentiality and reliability of business and personal information.

These are just a few examples of industries that use secure email encryption to send encrypted emails. These companies know that encrypting email is a key step in sending secure messages and protecting sensitive data, as well as reducing the risk of damage to their brand.

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